What is the difference between a rota and a schedule?

Nothing but vocabulary: rota is the standard UK term for a staff schedule. The product uses UK terms throughout, including annual leave and bank holidays.

Does it know about UK bank holidays?

Yes. Bank holidays are built into the leave calendar, and your leave policies decide how they interact with entitlement.

Can I plan rotas weeks in advance?

Yes, as far ahead as you like. Many teams publish two to four weeks out and adjust with swaps and open shifts as the weeks approach.

Is pricing in pounds?

Yes. Plans are priced in GBP with a flat monthly fee covering your first 30 people, and a free plan for up to 10.

Can staff request changes to a published rota?

Yes, through swaps and drop requests governed by your approval rules, so the rota stays accurate without the manager doing every edit.

How do breaks work on the rota?

Shifts carry scheduled breaks, and the timesheet records what was actually taken, which supports compliance with UK rest-break rules.

Rota planning software built for UK teams

Rota, not "schedule": annual leave with bank holidays, availability, swaps and open shifts, with wage cost visible while you plan. Built UK-first, priced in pounds.

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No credit card required. Free plan for up to 10 people.

Weekly staff rota grid with colour-coded shifts

Free plan for up to 10 people 14-day trial, no card required UK-based, priced in pounds Two-factor authentication on every plan

From blank week to published rota, fast

Templates and copy-last-week get the bones in place; drag and drop finishes the job. Conflicts with availability, approved leave and rest gaps show up while you are planning, not after you publish.

Rota grid being edited with a conflict warning

UK leave rules are not an afterthought

Bank holidays, accrued entitlement and carry-over live in the same product as the rota, so approved holiday physically blocks the grid. No separate leave spreadsheet to cross-check.

Approved annual leave blocking rota days

Costed in pounds while you plan

Every draft rota shows its wage cost live against budget, with overtime flagged per person before it is committed. Fewer surprises when payroll runs.

Staff carry their rota with them

Publishing notifies everyone on their phones, swaps and open shifts let the team solve their own gaps within your rules, and SMS covers staff who will not install anything.

Rota on a phone with a shift swap request

Small team? It's free. Properly free.

Up to 10 people at one location, with rotas, time clock, timesheets, tasks and chat included. No time limit, no card, and no nagging to upgrade until you actually grow.

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Works together with

Scheduling Build and share rotas in minutes Time clock GPS, geofence and kiosk clock-in HR & training Docs, e-sign, leave and courses

Questions about rota planning

What is the difference between a rota and a schedule?: Nothing but vocabulary: rota is the standard UK term for a staff schedule. The product uses UK terms throughout, including annual leave and bank holidays.
Does it know about UK bank holidays?: Yes. Bank holidays are built into the leave calendar, and your leave policies decide how they interact with entitlement.
Can I plan rotas weeks in advance?: Yes, as far ahead as you like. Many teams publish two to four weeks out and adjust with swaps and open shifts as the weeks approach.
Is pricing in pounds?: Yes. Plans are priced in GBP with a flat monthly fee covering your first 30 people, and a free plan for up to 10.
Can staff request changes to a published rota?: Yes, through swaps and drop requests governed by your approval rules, so the rota stays accurate without the manager doing every edit.
How do breaks work on the rota?: Shifts carry scheduled breaks, and the timesheet records what was actually taken, which supports compliance with UK rest-break rules.

See it with your own team

Set up takes minutes: add your people, build a week and publish. Free for 14 days on every paid plan, free forever for small teams.

Start your free 14-day trial See pricing

No credit card required.