Free Timesheet Template

A clean monthly timesheet: date, start, end, break minutes and worked hours per row, with totals and overtime at the bottom. One sheet per person per month.

How to use it

1. Each worked day gets a row: shift start, shift end and the unpaid break taken in minutes.
2. Worked hours = (end - start) - break. In a spreadsheet, a formula does this; the example row shows the format.
3. At month end, the person signs it, their manager approves it, and the totals go to payroll.

Where paper and spreadsheet timesheets go wrong

• They are filled in at the end of the week from memory, which is how 8:12 becomes 8:00 and five-minute finishes become half-hours.
• Breaks get recorded as what the rota said, not what happened.
• Someone retypes every line into payroll, and every retype is a chance to be wrong.
• There is no record of where the person was when they "clocked in".

The fix the industry settled on is a time clock app: staff punch in and out on their phone or a shared kiosk, the timesheet builds itself, and payroll gets an export instead of a retype. Team Pilot includes exactly that, with GPS and geofencing where proportionate, on every plan including the free one. The time clock page explains how the pieces fit.

A note on UK breaks

Workers are entitled to a 20-minute rest break when the working day exceeds six hours. Recording breaks honestly on the timesheet is the simplest evidence that breaks are actually happening.